Vacancies (3)

Legal Officer Grade I (1 Position(s))

Job Description
Holders of Bachelor of Laws Degree (LLB) who have completed one-year Practical Legal Training Programme conducted by the Law School of Tanzania and awarded Post-Graduate Diploma in Legal Practice plus possession of Master of Laws Degree (LLM) or Master of Laws in Corporate and Commercial Law. He/she must be enrolled as an Advocate of the High Court of Tanzania and Courts subordinate to it.
Responsibility:
    Duties of Legal Officer Grade I
    (a)    Be responsible to the Corporate Counsel on all legal matters of the University.
    (b)    Assisting in the following activities of the Legal Unit-
  • Providing legal advice and representation on routine matters, including moderately complex and sensitive matters, conducted in the University Legal Unit, and as allocated.
  • Preparing and reviewing various legal documents such as Contracts/Agreements, Memoranda of Understanding (MoUs), Deeds of Novation and legal documents relating to licenses, loan, grants, credits, leases, sales, purchases, real estate, and security instruments such as mortgage deeds, debenture, guarantees, etc.
  • Management of moderately complex legal files and the provision of advice in response to the Legal Unit's legal queries.
  • Developing and managing the University's litigations in liaison with the Head of Legal Unit or Corporate Counsel and / or External Lawyers.
  • Providing legal expertise and support on legal issues relating to the functions, structures, and activities of the University, and support the University Management on issues pertaining to legal and regulatory framework and monitoring compliance with legal and regulatory corporate governance requirements.
  • Providing professional input(s) to any training and/or research requiring legal expertise as directed.
  • Drawing and vetting of contracts, agreements, and other legal documents.
  • Indexing, filing, registering of university notices and all other legal documents and ensuring their safekeeping.
  • Compiling evidence relevant for court cases involving the University.
  • Attending to registration of legal documents.
  • Taking charge of documents and correspondences of already assigned cases.
  • Dealing with legal routine correspondences addressed to the University.
  • Drafting prescribed legal documents and forms.
  • Filing, appearing and defending civil cases pending in Courts/Tribunals against the University
  • Preparing legal briefs and provide legal advice.
  • Liaising with retained external legal agencies.
  • Scrutinizing and effecting registration of leases and transfer of properties and participates in negotiations for writing up general contracts pertaining to such leases and transfer of properties.
  • Negotiating contracts.
  • Following up on cases filed against the University and preparation of legal reports and opinions.
  • Liaising with External Lawyers on all cases filed against the University to ensure instructions, witnesses and statements are procured on time.
  • Developing, implementing and reviewing legal policies and procedures to ensure that they are in accord with the existing legislations.
  • Advising the University Management on the legislation that affect the University and changes made thereof.
  • Monitoring compliance with legal and statutory requirements of the University.
  • Ensure high-level secrecy and confidentiality of legal data of the University.
  • Carry out any other duties relating to National Laws, or the University as may be directed by the Corporate Counsel from time to time.
  • Any other related duties as may be assigned to him/her by the Corporate Counsel or other competent University Authority.
Skill :
    Knowledge, Technical Skills and Abilities of Legal Officer
  • Knowledge of all applicable laws, rules, and regulations
  • Knowledge of substantive law and legal procedure
  • Excellent written and verbal communication skills
  • Excellent legal drafting skills
  • Good coordination and organizational skills
  • High attention to detail
  • Strong negotiation skills
  • Computer skills – especially Microsoft Office software
  • Legal Research skills
  • Dispute resolution skills
  • Customer service skills
  • Time Management skills
  • Teamwork skills
  • Ability to prepare complex legal documents
  • Ability to analyse facts/information, develop rigorous arguments and replies and provide sound advice.
  • Ability to effectively compile and synthesize information
  • Ability to negotiate effectively
  • Ability to progress with work independently
Qualification Required:
Educational Qualifications
Bachelor of Laws Degree (LLB) who have completed one-year Practical Legal Training Programme conducted by the Law School of Tanzania and
Awarded Post-Graduate Diploma in Legal Practice plus possession of
Master of Laws Degree (LLM) or Master of Laws in Corporate and Commercial Law.
Must be enrolled as an Advocate of the High Court of Tanzania and Courts subordinate to it.
Experience :
A work experience of at least three (3) years as Legal Officer of a higher learning Institutions.
No. of Position : 1
Job Opening date : 08-Jul-2025
Job closing date : 25-Jul-2025

Senior Admissions Officer Grade III (1 Position(s))

Job Description
As an Admissions Officers you will be responsible to the DVC-ARC all matters related to admission and specifically perform following activities;-
Responsibility:
    Responsibilities And Duties of Admissions Officers
  • Receiving applications and short list applicants based on the University admission regulations in liaison with the respective Deans, Directors, and programme coordinators.
  • Overseeing the registration of students in the schools, Directorate of Postgraduate Studies at the beginning of each semester or academic year.
  • Assisting in responding to inquiries from the Tanzania Commission for Universities (TCU), students and other external agencies.
  • Assisting in the preparation of academic transcripts for the finalists in all programmes.
  • Maintaining statistics of applicants by year, programme, and gender.
  • Preparing and providing admission numbers to the newly admitted students and residents.
  • Assisting in the preparation of meetings related to the admissions office.
  • Implementing the bylaws, regulations and instructions issued on student admission and registration.
  • Creating a file for each student, keeping evidence of his/her acceptance and all documents pertaining to him/her.
  • Keeping all documents including student transfer from other universities, postponement of study and dismissal.
  • Managing the online admission system.
  • Dealing with admission related queries from students and their sponsors.
  • Issuing students' ID cards.
  • Corresponding with prospective students, applicants, and others seeking information on admissions standards, academic and non-academic programmes, and student activities.
  • Participating in exhibitions and other marketing initiatives.
  • Carrying out any other related duties assigned by the DVC-ARC or other competent University authority.
Skill :
    Knowledge, Technical Skills and Abilities for Senior Admissions Officers Grade III

    Knowledge in
  • TCU, NACTVET, and NECTA Regulations
    In-depth understanding of national regulatory frameworks governing university and medical college admissions.
  • University Admissions Policies
    Strong knowledge of admission policies, selection criteria, program requirements, and fee structures for both undergraduate and postgraduate programs.
  • Curriculum and Credit Systems; Awareness of course structures and credit systems will be an added advantage.
  • Documentation and Records Management
    Understanding of best practices in secure handling, verification, and archiving of student application documents and academic records.
  • International Education Frameworks
    Ability to interpret foreign qualifications and determine equivalency for admission into local programs.
  • Admissions Reporting and Documentation
    Proficient in preparing admission reports, summary documents, and minutes for admission committee meetings for both undergraduate and postgraduate levels.

    Technical Skills
  • Student Information Systems (OSIM & ARIS/SARIS)
    Proficient in the use of the Online Student Information Management System (OSIM) and other platforms to manage applicant data, selection, registration, and records.
  • Microsoft Office Suite
    Advanced skills in Word, Excel, PowerPoint, and Outlook for correspondence, reports, presentations, and data analysis.
  • Admissions Portals and Email Systems
    Skilled in managing online applications, verifying uploaded documents, and communicating effectively through official email platforms.
  • Data Analysis and Report Generation
    Ability to use tools like Excel and statistical software to produce meaningful reports and insights on admissions trends and performance metrics.
  • Document Preparation and Editing
    Competent in drafting formal letters, reports, meeting minutes, and official admission-related documentation.
  • Digital Filing and Archiving
    Experience in organizing and maintaining digital applicant files securely and in line with institutional policies.
  • Website and Communication Tools
    Basic ability to update admissions-related content on the university website and post key updates on social media and internal portals.

    Abilities
  • Communication and Presentation Skills
    Strong written and verbal communication skills for engaging with applicants, faculty, and administrative staff, and for presenting data or recommendations during meetings.
  • Analytical Judgment
    Ability to evaluate application files fairly, apply admission criteria consistently, and make informed decisions.
  • Preparation for Admissions Committees
    Able to prepare complete and accurate documentation, data summaries, and minutes for both undergraduate and postgraduate admissions committee meetings.
  • Confidentiality and Professionalism
    Trusted to handle sensitive personal and academic information with integrity and adherence to ethical standards.
  • Supervisory and Team Coordination
    Skilled in leading junior admissions staff, organizing schedules, and ensuring coordinated workflows during admission cycles.
  • Time and Priority Management
    Able to manage heavy workloads during admission periods, meet tight deadlines, and prioritize tasks effectively.
  • Customer Service and Public Relations
    Committed to providing clear, respectful, and timely service to applicants, parents, and other stakeholders.
  • Problem Solving and Adaptability
    Quick to resolve application-related issues, missing documents, or system errors, and adapt to changes in policies or technologies.
Qualification Required:
    Educational Qualifications
  • Master's degree in Education
  • Master's degree in Educational Management and Administration
  • Master's degree in Educational Leadership and Management
  • Master's degree in Marketing
  • or any equivalent qualification or Bachelor degree in Education, Educational Management and Administration, Educational Leadership and Management, Marketing from a recognized Institution.
Experience :
A minimum of five (5) years work experience as an Admissions Officer in a recognized higher learning institution or reputable organization in a related field.
No. of Position : 1
Job Opening date : 08-Jul-2025
Job closing date : 25-Jul-2025

Senior Office Management Assistant Grade I (1 Position(s))

Job Description
As a Senior Office Management Assistant in the office of the Vice Chancellor, be responsible to the Vice Chancellor in all secretarial matters of the University, and specifically preform the following activities of the Vice Chancellors
Responsibility:
    Duties of Senior Office Management Assistant Grade I
  • Typing of both open and confidential letters/matters.
  • Taking down dictations where necessary.
  • Maintaining records of incoming and outgoing correspondences and files while maintaining confidentiality.
  • Arranging and maintaining record of events including appointments, meetings, and visiting schedules by keeping an updated diary of events to facilitate working schedules of the respective department, Faculty, Directorate, and Institute.
  • Answering independently routine correspondence such as acknowledgement, following up outstanding replies.
  • Maintaining a diary of appointments for the respective University executives, advising them of available time and reminding them of appointments and meetings as requested.
  • Maintaining proper files, both for important paper documents as well as for the electronic ones.
  • Attending visitors by welcoming them with courtesy and decorum, ascertaining the nature of the visitors business, entertaining and providing them with relevant information and guidance in a view to meet their needs and maintain good image of the University.
  • Answering telephone calls and intercom, giving information to callers or routing calls to appropriate officials.
  • Relay oral messages and instructions from the respective executives to their subordinates.
  • Assisting in arranging, organizing, and scheduling conferences and meetings, and inform the respective members about the meeting and its agenda.
  • Deciding for providing refreshments during meetings or in a regular day's work.
  • Making travel arrangements for supervisors, University Executives and Guests.
  • Handling office stationery.
  • Monitoring the mails and faxes.
  • Helping the immediate supervisor in developing computer presentations.
  • Assuming responsibility for ensuring that there is adequate efficiency in day-to-day operation of office functions
  • Perform other duties as may be assigned by the immediate Supervisor.
Skill :
    Knowledge, Technical Skills and Abilities of Senior Office Management Assistant

    Knowledge
  • Office management principles Proficient knowledge in office organization, workflow, scheduling, and coordination.
  • Records and information management Familiarity with proper filing, archiving, and handling of confidential documents.
  • Protocol and etiquette Knowledge of executive communication protocols, both internal and external.
  • Public administration Understanding government policies and how they relate to higher education institutions.
  • Meeting and event coordination Knowledge of organizing high-level meetings, conferences, and University functions.
  • Regulatory compliance Awareness of University regulatory status, policies, procedures, and ethical requirements is added advantage.

    Technical Skills
  • ICT Proficiency Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting tools (Zoom, MS Teams), and document management systems.
  • Typing and transcription High-speed typing, including audio transcription and minute-taking.
  • Data entry and database management Accuracy in handling sensitive data related to university management.
  • Document drafting and editing Ability to draft memos, letters, reports, and speeches in a professional tone.
  • Scheduling and calendar management Efficient use of scheduling tools to coordinate high-level executive engagements.
  • Reporting and analytics Ability to prepare executive summaries, briefs, and analytical reports.
  • Digital filing systems Use of cloud-based systems for secure and efficient document storage and retrieval.
  • Travel and logistics coordination Skills in organizing travel, accommodation, and protocol arrangements for the VC and guests.

    Abilities
  • Confidentiality and discretion Ability to handle sensitive information with the utmost professionalism and privacy.
  • Time management and prioritization Capacity to work under pressure and meet strict deadlines with minimal supervision.
  • Interpersonal and communication skills Excellent verbal and written communication skills to interact with diverse stakeholders.
  • Problem-solving and initiative Ability to anticipate needs, propose solutions, and act proactively.
  • Multitasking Efficiently manage multiple tasks, often with changing priorities.
  • Attention to detail Strong accuracy in preparing documents and managing schedules.
  • Team collaboration Ability to work with academic and administrative teams respectfully and supportively.
  • Adaptability Comfortable adjusting to changing priorities and executive directives
Qualification Required:
    Educational Qualifications
  • Diploma in Secretarial Studies
  • Bachelor's Degree in Secretarial Studies
  • Bachelor's Degree in Public Administration,
  • Bachelor's Degree in Office Management,
  • Bachelor's Degree in Business Administration
  • or a related field from a recognized university is an added advantage.
  • ICT certification (e.g., Computer Applications, Microsoft Office Suite, or equivalent) is required. Additional training in Executive Office Management, Records and Archives Management, or Customer Service is highly desirable .
Experience :
A work experience of at least five(5) years as Office Management Assistant of a higher learning institution or in a Public Organization will be an added advantage.
No. of Position : 1
Job Opening date : 08-Jul-2025
Job closing date : 25-Jul-2025
Position(s)